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Safe and Free Video Conferencing Tools for Your Business

Posted by Common Ground PH on May 5, 2020 5:16:40 PM

 

Organizations around the world have different preferences when it comes to their communication and teamwork strategy. For some businesses, cost is the overriding factor, while others put great importance on security, dependability and extras that usually come with enterprise-level solutions.

 

There are many video conferencing apps to choose from; yet, not all suits your team’s needs and strategy.  Here is the list of our top 3 and where they stand in terms of features and pricing 

 

1. Cisco WebEX 

 

Webex was founded in 1995 and bought by Cisco in 2007. Both companies known as leading providers brought us Cisco Webex.  While Cisco Webex is video conferencing tool widely used by SMBs and Enterprises, they have a generous free-version worth trying This version can host up to 100 participants with no meeting time restrictions.  

 

Other features under Free Version: 

Connect audio with toll dial-in or VoIP 

Screen Sharing 

Unlimited Usage and Number of Meetings 

 

Regular Subscription Fee:  

Price starts at $13.50 

 

2. Microsoft Teams 

 

Launched in 2017, Teams is a product of an internal hackathon at the Microsoft office.  It is known as a tied-in collaboration and communication application. Teams is part of your 365 subscription. If you are not yet a subscriber, Microsoft rolled-up restriction limits update on their free-version last March. You can also enjoy video meetings up to 250 - 300 participants, 10gb of team file storage and real-time collaborations with the Office apps.  

 

Other Features under Free Version: 

gb personal file storage per user 

Guest access 

Background blur 

 

Regular Subscription Fee: 

Price starts $5.00 

 

3. Google Hangouts Meets 

 

Google Meets is formerly accessible only to those running in G Suite but during the Pandemic, the company decided to make anyone with an email address enjoy their videoconferencing app – including the exclusive features to their business and education accounts.    

 

Other Features under Free Version: 

Host controls 

Complex meeting codes 

60 minutes cap lifted until Sept 30, 2020.   

 

Regular Subscription Fee: 

G Suite Price starts $6.00 

 

 

If you are one of the many who is worried about potential security breaches, here are some tips to boost your videocons’ safety and privacy. 

  • Check the software’s website if they enforce end-to-end encryption  
  • If you are unsure, be mindful of the information you disclose and share 
  •  Require registration and let a host monitor the participants list.   If available, use waiting room feature to help screen your attendees 
  •  Maximize the password feature of your app. Share the details only to your official participants 

With the pandemic changing the way we live and work, telecommuting is now one of the new normal making clear and safe communication a need and not just an option. 

 

References:

 

www.cisco.com 

www.microsoft.com 

www.businessinsider.com/what-is-google-meet 

blog.google/products/meet/bringing-google-meet-to-more-people 

www.cne.com/news/10-free-zoom-alternative-apps-for-video-chats/ 

Topics: People, Productivity, Philippines, communication, messaging, apps

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